◯ Free: 5 uses/day • Resets in 15h 15m
Finance & Accounting

Expense Categorizer

Automatically categorize and organize business expenses. Paste transaction data and get sorted categories, tax-relevant flags, and summary reports.

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Stop manually sorting receipts. Paste your expense data and get instant categorization by type (travel, meals, office, software, etc.), tax-deductible flags, budget allocation suggestions, and a clean summary you can export to your accounting software.

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✓ Free to use — no signup, no credit card.

Freelancers

Freelancer transactions sorted for tax time

Freelancers automatically sort messy receipts into tax-ready categories with deductibility hints.

See input + output preview

Input

Expense Data
2026-05-03 Adobe Creative Cloud $54.99 2026-05-07 Uber to client meeting $23.40 2026-05-09 Starbucks $6.20 2026-05-12 AWS hosting $42.10 2026-05-15 MacBook charger $79.00 2026-05-20 Coworking day pass $30.00 2026-05-22 LinkedIn Premium $39.99
Business Type
Freelancer / Sole Proprietor
Output Format
Categorized List

Output (excerpt)

Categorized Expenses (May 2026). Software & Subscriptions: Adobe CC $54.99, AWS $42.10, LinkedIn Premium $39.99 = $137.08. Travel: Uber (client meeting) $23.40. Equipment: MacBook charger $79.00. Workspace: Coworking pass $30.00. Meals (likely non-deductible/personal): Starbucks $6.20. Total $275.67. Note: the Uber, software, equipment, and coworking items are commonly deductible business expenses; flag the Starbucks charge as personal unless it was a client meeting.
Small Business

Startup spend summary by category

Founders get a high-level category breakdown to spot where the money actually goes.

See input + output preview

Input

Expense Data
Stripe fees $312, Google Ads $1,840, Notion team $96, Figma $144, Gusto payroll $11,200, AWS $930, Zoom $79, contractor invoice (design) $2,500, office snacks $210, conference tickets $1,200
Business Type
Startup
Output Format
Summary Report

Output (excerpt)

Expense Summary. Payroll & Contractors: $13,700 (Gusto $11,200, design contractor $2,500) — 67%. Marketing: Google Ads $1,840 — 9%. Infrastructure: AWS $930, Stripe fees $312 — 6%. Software Tools: Notion $96, Figma $144, Zoom $79 — 2%. Growth/Travel: Conference tickets $1,200 — 6%. Office: Snacks $210 — 1%. Total $20,511. Largest lever: people costs dominate; software is lean. Marketing-to-revenue ratio worth tracking next month.
Small Business

Bookkeeping export to CSV for a small business

Small business owners get a clean CSV they can import straight into accounting software.

See input + output preview

Input

Expense Data
06/01 Office Depot supplies 84.50; 06/03 FedEx shipping 41.20; 06/05 QuickBooks subscription 30.00; 06/08 client lunch 62.00; 06/11 gas station fuel 55.75; 06/14 Canva Pro 12.99
Business Type
Small Business
Output Format
CSV-Ready Format

Output (excerpt)

Date,Description,Amount,Category,Deductible
2026-06-01,Office Depot supplies,84.50,Office Supplies,Yes
2026-06-03,FedEx shipping,41.20,Shipping & Postage,Yes
2026-06-05,QuickBooks subscription,30.00,Software,Yes
2026-06-08,Client lunch,62.00,Meals (50%),Partial
2026-06-11,Gas station fuel,55.75,Vehicle/Fuel,Yes
2026-06-14,Canva Pro,12.99,Software,Yes
Total,,286.44,,

Your Expense Categorizer results will appear here

Expect numeric reasoning with assumptions listed. Not financial advice.

How to Use Expense Categorizer

  1. Enter content to analyze in the main input field. Be as specific as possible for better results.
  2. Configure your preferences: Analysis Focus.
  3. Click 'Generate' and wait a few seconds for the AI to process your request.
  4. Review the generated output. Use 'Regenerate' for a different variation or 'Copy' to use the result.
  5. Refine your input or adjust settings and regenerate until you're satisfied with the result.

Use Cases

1

Get data-driven insights from existing content or data

2

Identify strengths, weaknesses, and opportunities

3

Summarize lengthy documents into key takeaways

4

Benchmark against industry standards and best practices

Tips for Best Results

  • Be specific in your input — detailed descriptions produce better results.
  • Try generating multiple times with different settings for varied outputs.
  • Review and customize the AI output before using it in production.
  • Provide complete context for more accurate and useful analysis.

Frequently Asked Questions

What is Expense Categorizer?

Expense Categorizer is an AI-powered tool that helps you with finance & accounting tasks. It uses advanced language models to generate high-quality results based on your input.

Is Expense Categorizer free to use?

Yes! Free users get 5 uses per day. Upgrade to Pro ($19/month) for unlimited access to all tools.

How accurate is the generated output?

The AI produces high-quality results, but we recommend reviewing and customizing the output for your specific needs. Think of it as a powerful first draft.

Is my data safe?

We keep your input and the result for up to 90 days to run the service, prevent abuse and, if you're signed in, show your history. They are processed by the AI providers listed in our Privacy Policy. We don't sell them.

Can I use the output commercially?

Yes. All generated content is yours to use for any purpose, including commercial projects.

What if I'm not happy with the result?

Click 'Regenerate' for a different variation, or adjust your input and settings. Each generation produces unique results.

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Your Privacy is Protected

We keep your input and the result for up to 90 days to run the service, prevent abuse and, if you're signed in, show your history. They are processed by the AI providers listed in our Privacy Policy. We don't sell them.

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Related workflow

Receipt → CFO Expense SummaryUpload a receipt photo → OCR + parse → categorize → 1-line CFO-ready summary.Run workflow →

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