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Customer Support

Refund Policy Generator

Write clear, legally sound refund policies that set proper expectations and protect both your business and your customers.

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Refund Policy Generator creates comprehensive refund policies tailored to your business type and refund terms. Get complete policy text covering eligibility criteria, refund processes, timelines, exceptions, and dispute resolution — written in clear language that reduces chargebacks, support tickets, and customer confusion.

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Developers

SaaS subscription refund policy

A SaaS founder gets a clear refund policy that builds trust while protecting recurring revenue.

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Input

Business Type
SaaS subscription
Refund Window
14 days from the start of a new billing cycle
Eligibility Criteria
First-time subscribers within the 14-day window. Account must not have exceeded fair-use API limits during the period.
Process Description
Email [email protected] with your account email and reason, or open a request from the in-app Billing page.
Exceptions
Renewal charges after the first cycle, custom enterprise contracts, and one-time setup fees are non-refundable.

Output (excerpt)

Refund Policy
We offer a 14-day money-back guarantee to first-time subscribers, beginning at the start of your billing cycle. To qualify, your account must be within the 14-day window and must not have exceeded fair-use API limits. To request a refund, email [email protected] with your account email and reason, or open a request from the in-app Billing page. Please note: renewal charges, custom enterprise contracts, and one-time setup fees are non-refundable.
Freelancers

Online course platform refund policy

A course creator can offer a fair, abuse-resistant guarantee that encourages first-time buyers.

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Input

Business Type
online course platform
Refund Window
30 days
Eligibility Criteria
Refunds available within 30 days of purchase if you've completed less than 25% of the course.
Process Description
Submit a refund request through the self-service portal in your account dashboard.
Exceptions
Bundles purchased at a discount, downloadable resource packs, and live cohort seats are non-refundable once the cohort begins.

Output (excerpt)

Our Refund Promise
We want you to learn with confidence. If a course isn't the right fit, request a refund within 30 days of purchase, as long as you've completed less than 25% of the lessons. Just submit a request through the self-service portal in your account dashboard and we'll handle it promptly. Discounted bundles, downloadable resource packs, and live cohort seats (once the cohort begins) are non-refundable.
Freelancers

Digital agency service refund policy

A freelance agency owner can set transparent refund terms that protect billable time and pass-through costs.

See input + output preview

Input

Business Type
digital agency
Refund Window
7 days after project kickoff
Eligibility Criteria
Deposits are refundable within 7 days of kickoff if no deliverables have been produced or work has not yet begun.
Process Description
Email your project manager directly with your refund request and reason.
Exceptions
Work already delivered, hours already logged, and third-party costs (ads, stock, licenses) are non-refundable.

Output (excerpt)

Refund Policy
We stand behind our work. If you need to step back, deposits are refundable within 7 days of project kickoff, provided no deliverables have been produced and work hasn't begun. To request a refund, email your project manager directly with your reason. Please note that any work already delivered, hours already logged, and third-party costs such as ad spend, stock assets, and licenses are non-refundable.

Your Refund Policy Generator results will appear here

Expect empathetic, solution-first responses you can lightly edit and send.

How to Use Refund Policy Generator

  1. Enter your business type for industry-appropriate policy language and terms.
  2. Specify your refund window — the time limit after purchase when refunds are accepted.
  3. List the conditions customers must meet to qualify for a refund.
  4. Describe your refund request process so the policy includes accurate instructions.
  5. Add any exceptions or non-refundable items to set clear expectations.

Use Cases

1

Create a refund policy for a new SaaS product or online service

2

Write a refund policy that reduces chargebacks and payment disputes

3

Draft subscription-specific refund terms for recurring billing products

4

Generate a refund policy for digital products, courses, or downloads

Tips for Best Results

  • A clear refund policy actually increases sales — customers buy with more confidence when they understand the terms.
  • Include the summary table at the top of your policy page — most visitors want the key facts fast.
  • Address chargebacks proactively in your policy — encouraging direct contact first reduces dispute rates significantly.
  • Have a legal professional review the policy for your jurisdiction before publishing.
  • Link to your refund policy from checkout, order confirmation emails, and your FAQ page.

Frequently Asked Questions

Is this refund policy legally enforceable?

The generated policy follows common business practices and legal frameworks. However, refund laws vary by jurisdiction (EU has stronger consumer protection than the US, for example). Always have a legal professional review it.

What's the difference between a return policy and a refund policy?

A return policy covers sending physical products back. A refund policy covers getting money back. For physical product businesses, you need both. For digital/SaaS businesses, you typically only need a refund policy.

Should SaaS companies offer refunds?

Most SaaS companies offer refunds within a trial period or the first 14-30 days. After that, subscription cancellation (no refund for remaining period) is standard. The AI tailors terms to your business type.

How do I reduce chargebacks?

The generated policy includes a 'Chargebacks & Disputes' section that encourages customers to contact you first. Making refunds easy and clearly documented reduces the motivation to file chargebacks.

Can I have different refund terms for different products?

Yes. Run the tool for each product category with different eligibility criteria and exceptions. Many businesses have a general refund policy with product-specific addendums.

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Refund Policy Generator vs. Return Policy Generator See Comparison →

✍️ Prompt Library

Ready-to-use prompts — click "Use This" to auto-fill the tool

Write 5 canned responses for common support queries about [product type]: billing, password reset, feature questions, bug reports, cancellations.

Create a troubleshooting guide for [product issue]. Step-by-step, beginner-friendly.

Draft a customer apology email for [type of issue] with a resolution and goodwill gesture.

Write escalation guidelines for a support team handling [product]: when to escalate, to whom, and response SLAs.

Create a customer satisfaction survey (CSAT) with 8 questions for a [support channel].

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